Privacy statement for the Accident Investigation Board Norway

The Accident Investigation Board Norway (AIBN) is a permanent, independent body of inquiry of transport accidents. The purpose of AIBN investigations is to clarify the sequence of events and the factors assumed to be of importance for preventing aviation, marine, railway and road traffic accidents. The AIBN shall not apportion blame or liability.

The AIBN processes personal data to the extent this is necessary for investigating accidents and serious incidents in the transport sector (marine, aviation, railway and road).

The AIBN will process your personal data in a secure manner and in accordance with the applicable data protection regulations.

In the following, you can read about how the AIBN processes personal data and what your rights are when you are registered in our systems.

  • 1. Why does the AIBN process your personal data?

    The AIBN collects and uses information, including personal data, in order to perform its work as an investigation board.

    The processing of personal data entails, for example, that we collect, register and store relevant information. This information forms part of the factual basis and becomes the object of analysis in investigations that are documented through our public accident reports, in which the AIBN’s assessments and conclusions are also included.

  • 2. What are the legal grounds for processing your personal data?

    The AIBN processes your personal data pursuant to the Road Traffic Act Chapter VII, the Norwegian Maritime Code Chapter 18, the Aviation Act Chapter 12 and the Railway Investigation Act with pertaining regulations. The AIBN also complies with the regulations that apply to public administration, including the Public Administration Act, the Freedom of Information Act and data protection legislation with pertaining regulations.

    The selection and the process of accidents and incidents to investigate follows from the provisions and regulations that apply to the various branches. In this context, the AIBN is entitled to take relevant material into its possession and access relevant data and information.

    Persons with information concerning a case have, upon request, the duty to impart this to AIBN. Information that emerges thorugh such reporting and statements is protected by AIBN’s extended obligation of confidentiality. It is also statutory that it is prohibited to use information provided to AIBN as evidence in criminal proceedings.

    The duty of confidentiality does not prevent the information from being further used insofar as consent is obtained from the party entitled to confidentiality, if the information is of a statistical nature or if it is publicly available elsewhere.

    The duty of confidentiality does not apply if weighty public considerations indicate that it should be possible to forward the information or that the information is necessary to explain the causes of an accident or incident.

  • 3. Where do we collect information from?

    The AIBN collects necessary information from everyone who has information about circumstances that could be important to the investigation. This could be individuals or organisations, public or private sources (national or international) etc. On request and regardless of the duty of confidentiality, everyone is obliged to disclose such information to the investigation authority.

    The AIBN also has a right to access private land and property and is entitled to investigate and take into its possession material and infrastructure, wreckages, documents and other things to the extent necessary to perform its mandate. This includes the AIBN being granted access to the results of investigations of persons involved in the accident or incident, and of post mortem examinations of victims. It can also order medical examinations. If necessary, the investigating authority may demand police help.

  • 4. What personal data do we process?

    The AIBN collects and processes personal data that is necessary to solve its tasks as mentioned in section 1. The specific personal data that the AIBN processes depends on the type of accident/incident the case concerns, what branch of the transport sector it concerns and what role the person has played in the accident/incident.

    This could be, for example:

    • Identity (e.g. name, date of birth, place of birth, gender, nationality, passport number)
    • Contact details/place of residence
    • Health information
    • Information from post mortem examination reports
    • Education/work experience
    • Information about sleeping patterns to assess, for example, fatigue
    • Information about relevant movements
    • Information from police documents
    • Own and other’s photos
    • Audio and video recordings and notes from conversations/interviews
  • 5. How do we process your personal data?

    The AIBN collects large amounts of information to ensure that it has sufficient grounds to prepare a public report that maps what has happened, why it has happened and how similar incidents can be avoided in future. Relevant information is registered in our case processing system and the rest of the information is erased.

    The AIBN can only use your data for the purposes for which we collected them.

  • 6. Who has access to your personal data?

    Employees of the AIBN and others who are hired by the AIBN in individual cases collect and process personal data. The data is safely registered in our case processing system or servers. The employees shall only process your personal data when this is necessary to perform their work. In cases where the accident investigation boards of other countries have interests and are involved in the work, information can be shared as long as the extended duty of confidentiality is maintained.

    Persons mentioned in the report are not named. Affected parties are normally given an opportunity to state their opinion about relevant parts of the report before it is published on our website.

  • 7. How do we protect your personal data?

    We have established procedures and measures to ensure that unauthorised persons do not gain access to your personal data and otherwise that all processing of personal data takes place in accordance with the applicable legislation. The measures include regular risk assessments, adapted technical systems and physical procedures intended to maintain information security, as well as procedures for verifying requests for exercising right of access and other rights.

  • 8. Who do we disclose your personal data to?

    The AIBN has an extended duty of confidentiality and can only disclose your personal data to relevant recipients if this is necessary to explain an accident/incident, and if it is in accordance with the relevant transport sector legislation and other regulations for public administration (see section 2). In addition, privacy protection is always taken into account when considering such information.

    Persons mentioned in the report are not named. Affected parties are normally given an opportunity to state their opinion about relevant parts of the report before it is published on our website.

  • 9. How long do we store your personal data?

    The AIBN stores your personal data for as long as is necessary to solve the tasks mentioned in section 1. Personal data necessary to explain the accident/incident and used in our accident report will be transferred to the National Archives (cf. the Norwegian Archives Act with pertaining regulations). Information not used or not considered relevant is deleted after the case has been concluded.

    Persons mentioned in the report are not named. Affected parties are normally given an opportunity to state their opinion about relevant parts of the report before it is published on our website.

  • 10. Who is the data controller?

    The AIBN represented by the Director General is the data controller. This means that the Director General is responsible for how the AIBN processes your personal data in connection with the tasks mentioned in section 1.

  • 11. What are your rights?

    If the AIBN has collected personal data about you, you have the following rights pursuant to the Personal Data Act:

    Access:

    You have the right to information about:

    What specific personal data we are processing about you

    Where they are collected from

    What purpose (tasks) they are used for

    Whether they have been passed on to others and, if so, who

    Correction of errors:

    The case processor will often be in ongoing dialogue with the affected parties throughout the investigation to ensure that the correct facts are obtained. If you nonetheless discover that the AIBN has incorrect, outdated or incomplete information about you, you have the right to have the information corrected or updated.

    The public accident report is normally not published before the affected parties have had an opportunity to state their opinion about the relevant parts of the report. You will be contacted by the case processor when this stage of the case has been reached.

    Right to complain:

    If you feel that the AIBN has not processed your personal data in accordance with the regulations, you can file a complaint with the Norwegian Data Protection Authority. See the Norwegian Data Protection Authority’s website.

  • 12. How can you contact the AIBN’s data security officer?

    You may contact us by sending an email or phoning the AIBN’s data security officer, Trine Reitan, at personvernombud[at]aibn.no or mobile phone (+47) 901 33 820.

Telephone: Switchboard: +47 63 89 63 00

Switchboard is open 09:00-11:00 and 12:00-15:00

24-hour telephone for notification:
Aviation
+47 63 89 63 20
Railway
+47 63 89 63 30
Road traffic
+47 63 89 63 40
Marine
+47 63 89 63 50